Why Store Offsite?
Every office has one. “The Filing Room”. This room is rarely locked, easily accessible to all staff in the organization & is almost never inspected for loss or theft of critical files. It is usually too late once an organization realizes the extent of their losses in documentation. Also, filing cabinets & dedicated filing areas take up a large amount of space & with the high costs of office rentals; it is space that should be used to boost productivity & profits (e.g. Sales Area).
Also, there is a common thread that runs through the way organizations store documents:
Near term record filing, say up to 6 months, is usually in a fair to good state
These records are still frequently accessed and therefore in an orderly condition
However, the picture changes radically after 6 months:
These records are less frequently accessed and the further you go back, the more chaotic record keeping becomes
ZeroPaper relieves you of your document burden by collecting your files & storing them within our secure warehouse facility. Your information is collected, indexed, barcoded & packed into our specialized boxes (made to withstand 25kgs) & securely stored. Upon request, your documents are made available to you (within 24-48 hours). Retention periods are monitored & all clients are notified when documents are up for destruction. Our facility is within an access – controlled, dust-free environment with smoke detection & 24 hour security. Our rates are also extremely competitive.
Your documents are SAFE with ZeroPaper!
Contact us for more information or a quotation.